Introducing granular permissions: Tabs, field-level and enhanced composer controls

We’re excited to share some considerable improvements to Contensis, allowing for even more granular permissions in entries. These fine-grained permissions enable you to control editors’ visibility of tabs, their ability to edit specific fields, and the actions they can perform in composer fields.

Contensis already supports granular workflows and permissions through roles. However, we recognise as more people in your organisation become involved in content maintenance, the risk to your brand and customer trust increases. Our new features help reduce this risk by providing precise control over content editing permissions.

Most organisations model their content in such a way that they can control who can view, edit, update, delete and publish their content as entries. However, there are times where you don't want to overcomplicate your content model in order to control which users can edit a small number of fields in the editing workflow.

With that in mind, we have extended the ability to update entries to groups of fields defined in tabs, prevent updates of individual fields as well as adding granular control of composer fields commonly used to build landing pages.

Do you need to restrict who can update how a course, product, or news item is displayed on social media? Or perhaps you want to keep pricing and SKU information limited to the sales team?

Administrators can now finely tune which tabs are editable for different roles, allowing you to create a streamlined editorial workflow tailored to your team’s needs.

Field-level permissions give you precise control over which content authors can edit within entries. For instance, if you want to prevent editing of a UCAS code field, a featured hero banner on a homepage, or the pricing of your products, you can use field-level permissions.

Our new composer permissions allow you to determine exactly what content users can update, add, remove, and reorder on landing pages. If your web team has custom components needed for special use cases, you can hide them from your authors.

You can now easily add phone number, email address, and URL fields in the content type builder, giving your entries a more structured format. Additionally, you can display custom columns in the entry listing for quick access, copy-pasting, and navigation of frequently-used information.

If you are an Insytful customer, you can now see your scan results in the entry editor, giving you immediate insights into where your content needs improvement. By having your latest content scores at hand, you can identify and correct errors before an entry is published, preventing any potential damage to your brand.

Many users prefer to manage their content through Site View, so we’ve expanded the default view options in your user profile. You can now set your default view to Site View when logging in, skipping the extra click and diving straight into managing your content in your preferred way.

We've added helpful alt text to remind you not to start alt text with "Image of", "Photo of", or "Picture of". This ensures that users of assistive technology won’t encounter repetitive content, as their screen readers already provide this information.

We’ve improved @mentioning in comments to reduce the number of users displayed, while also increasing contrast in dropdown menus for better navigation with both mouse and keyboard.

Forms now include predefined Zap templates accessible from the form builder, making it easier to integrate with tools like MS Teams and Google Sheets.

If you are a cloud customer, you can raise a support request today to schedule an upgrade to Contensis 16.2 to take advantage of the new granular permissions features.

If you are currently using an on-premise version of Contensis, and want to find out more about moving to our cloud platform and how you could benefit from the new permissions options, forms, Blocks, and other new features, get in touch to arrange a call from your account manager.